Appointment Scheduling Handbook

Scheduling Large Meetings

Simplicity and reliability go hand in hand and play pivotal roles in any scheduling applications success. The user interface is an important aspect to consider when choosing a meeting scheduling app because the success of the meeting depends on it. When there are several invitees in case of a large meeting, some may not be as techy as others, and choosing an app that requires complicated steps to join the meeting, pose high risk of jeopardizing the entire plan. Some of the most popular and easy to use online meeting platforms are:


The GoToWebinar comes in three plans, a Professional, a Business, and an Enterprise plan and can scale up to 2000 participants. It is an excellent solution if you are looking for an alternative to Zoom, but their plans are not as pocket friendly. They also have several features like Zoom and an intuitive user interface. Although, you might have to download the desktop client app to join the meetings.

Cisco Webex

Cisco has been around for a very long time. However, most of us haven’t heard of it because it has all along targeted the enterprise sector. It also has a free version that includes a generous amount of features and can scale up to 100 participants in each video call. The free version also has a toll dial-in in addition to VoIP. Webex allows up to 3000 attendees with Webex Events, while Webex Webcasting allows up to 100,000 attendees to view your presentation.

BlueJeans Meeting

BlueJeans Meeting is known for its superior audio and video qualities. Their free plan allows up to 50 participants and has several unique features for its users to explore. However, there is no file sharing option in the BlueJeans Meetings App, and its recording options are available only for higher plan users.


The video-conferencing application is a cross-platform suite that is compatible with windows, Linux, iOS, and Android fleets. What’s more, a user can enjoy the benefits of Zoom to some extent without even installing the app.To host a meeting, one must have an account created using an email ID and password or through SSO, Google, or Facebook. On a free version, one may share the link via mail, whereas a paid version gives you the option to share them in chat rooms as well.

Read our other books